MACS relies upon volunteers to help with the many activities necessary to run a premier USA Swimming club in Colorado. These jobs help the team operate smoothly for the coaches, swimmers, and parents. MACS’ goal is to have each family take on a position that best suits their talents and time constraints.
The following is a list of the positions or committees that are necessary to the smooth running of our team. If you’re interested in volunteering for any of these activities, please contact a member of the Board of Directors.
Board of Directors
President - A one-year term following a year as president elect. The president chairs all monthly board meetings, prepares the agenda, and is a point of contact for team concerns.
President Elect- A one- year term spent assisting the president and chairing the meetings in the president’s absence.
Treasurer- Two-year term, prepares yearly budget and works with bookkeeper in paying bills; prepares input on the financial status of the team.
Secretary- Take minutes of the board meetings and distributes to members.
Member at Large (2)-Work on special projects as determined by the board.
Ways and Means Chairpersons (2)- Coordinate the many fundraisers, serve as a clearinghouse of ideas for new fundraisers, and present new fundraising ideas as well as status of current fundraisers at board meetings.
MACS holds large meets in October and January, and smaller ones in the summer. These events are the biggest fundraisers for MACS. All families are expected to volunteer at the meets in some capacity-- timing, running, scoring, ribbons, or helping with the concession stand.
The following are higher commitment positions. Please note that these positions will draw on the general membership for staffing.
Click here for a detailed description of the volunteer jobs necessary to host a meet.
Meet Director- In charge of the administrative side of the meet. Assists head coach in getting USA sanction, communicates with coaches from invited teams, sets up meet on Meet Manager, seeds the meet with assistance of scorer, and works with head timer. Consults with Concessions, Hospitality, and Safety Coordinators as well as assisting Meet Program Director.
Scorer- (2) Runs computer with assistance, prints and posts results, runs labels for ribbons, and runs official’s reports.
Console- (2) Runs the timing console that runs the scoreboard and works with scorer.
Concessions Coordinator- (2) Shops, stock, and staffs the concession stand for the meet.
Hospitality- (2) Shops and prepares food for the main workers, coaches, and officials at the meet.
Head Timer-(1) Makes sure all lanes are staffed with timers at all times.
Meet Program Director- (1) Coordinates program ads, arranges printing and sellers of programs at meet.
Food Donations- Goes to community businesses and solicits donations for food to be sold at meet or used for Hospitality.
Silent Auction-Solicit donations and set up Auction at meet.
SCRIP/King Soopers - Take orders for SCRIP and King Soopers and distribute to buyers.
Butter Braids- Distribute information, take orders. and arrange for delivery.
Team Dinners- Arrange with restaurant and communicate with team on details (email, bulletin boards, vouchers to coaches.)
SWIM-a Thon- Distribute information collect donations.
Raffle-Organize all aspects of the team raffle.
Apparel- Design, take orders, communicate with team, and distribute MACS wear to team.
Team Suits/ Equipment- Work with MI Sports, take orders, arrange try-on and distribute suits twice a year.
Tagawa gift card- Work with Tagawa to sell gift cards and other seasonal items.
Welcome Wagon Coordinator -Welcome new families, answer questions, introduce them at meets, and prepare write-up of swimmers for newsletter.
Distribute brochures within community-seek out promotional Recruitment Coordinator opportunities within community
Sponsorship Coordinator-Solicits business for donations and sponsorships.
Website- Update and maintain the MACS website.
Bulletin Boards- Maintain up to date information/calendar on bulletin boards
MACS Hot-Line- Answer phone, activate phone tree if necessary for current information
Newsletter-Collect articles and publish 3-4 times a year. Make sure copies get to bulletin boards.
High School Prep Program - Contact high school coaches, set up schedule with coaches, prepare application and distribute.
Liaison- (6) one person per practice group that would be responsible for coordinating group activities, distributing information, planning group-related social events.
USA Official- Officiate at meets.
Annual Picnic- Arrange time, photographer, food and helpers, notify team.
Legal Help - Pro Bono work as needed.
CPA- Help prepare tax forms.
Registration packets- Collate registration packets- update information from prior year, verify that all forms have been filled out at the beginning of year.
Motel/Hotel Reservations- Contact area motel/hotel several months in advance of an away meet and reserves a block of room. Distribute information to the team.
Cleaning -Clean Pier Point clubhouse area and locker rooms.
Filing in Office